# Sharing documents with players — LEKKIN help

> Put your handbook, policies and kit list where every player and guardian can find them, mark the ones they must read, and see who has opened them.

[Help](/help/) / [Club Hub](/help/club/)

# Sharing documents with players

Club HubClub admins3 min read

Documents puts your club’s PDFs in every player’s and guardian’s Player Hub. Mark one “must read” and you can see who has opened it.

## Adding one

Open **Configure**, then the **Documents & consent** tab, and choose **Add a document** from the button in the bottom corner.

-   **Choose a PDF**, up to 10MB. PDFs open on any phone, and most programs, Word included, can save a document as one.
-   **Title.** It’s filled in from the file’s name. Change it to whatever players should see, like _Club handbook 2026/27_.
-   **Players must read this.** Tick it for anything everybody should open, like a safeguarding policy. It shows as **Please read** in their Player Hub until it’s been opened, and you can see who has.
-   **Who is it for?** **Everyone at the club**, or **Only the players of some teams**, then tick the teams, like a tournament pack for your Under 12s. Only those squads’ players and their guardians see it, and _Opened by_ counts only them.

## Who can see them

Every **current player** at your club and their **guardians** see your documents in their Player Hub, under **Documents**. Your club’s **admins** see them here. Nobody else can open them: there’s no public link, and every time somebody opens one it’s through a link that only works for a few minutes.

## Who has read it

On a must-read document, press **Opened by … of … players** to see who hasn’t opened it yet, and when everybody else did. For every document at once, open **Reports**, then **Documents**: must-reads first, who hasn’t opened each one, by team, with a spreadsheet to download. **Still to open** or **Everybody** at the top chooses who’s listed (Everybody shows when each person opened it), and **Include … who can’t be asked** adds the players with no email address and no guardian. Tap a player to open their page.

-   **A guardian opening it counts for their player.** A parent with two children at your club opens it once, and it counts for both.
-   **Opened isn’t agreed.** It shows the file was opened, not that it was read or accepted. If people need to agree to something, add a [consent question](/help/club/asking-your-own-consent-questions/) instead: that records exactly what they agreed to, and when.
-   **Nobody is stopped from playing** because they haven’t opened a document. It’s your list to chase.

## Changing one

Press **Change** to rename it, turn “must read” on or off, change who it’s for, or upload a new file.

**A new file means everybody is asked to read it again.** Who opened the old one is kept on record, but it no longer counts. The page tells you before you save. Changing only the title doesn’t ask anybody again.

## Removing one

Press **Remove**. Players and guardians won’t see it any more. The record of who opened it is kept.

## Good to know

-   A club can have up to 30 documents.
-   **View** opens the file for you without counting you as a reader.

Still stuck? [Tell us what you were trying to do](/contact/).