Running several clubs as one organisation
An organisation is how the people who run more than one club do it from one place. Here is what that gives you, and what it deliberately doesn't.
What an organisation admin can do
You are a full admin of every club in the organisation — the same as each club’s own admin, in the Club Hub, Team Hub and Facilities. That includes clubs created in the organisation after you were given access.
Your access to each club comes from the organisation, not from the club, so a club’s admins can’t remove it. You aren’t listed on the club’s Staff & access tab: that lists the club’s own people.
What stays with each club
- Money. Each club pays for what it uses, and each club is paid for its own bookings.
- People. Players, guardians and staff belong to a club, not to the organisation.
Your clubs at a glance
The Organisation Hub opens on its Dashboard, with your organisation’s logo beside the title if it has one:
- Needs you: a club with no admin of its own (its business comes to you until somebody there is made one), players owing money at a club, and refunds a club owes on cancelled bookings. Each opens that club where it’s sorted out;
- how many open clubs, teams and players the organisation has;
- This week: every game your clubs play in the next seven days, with the home side first;
- each club with its own number of teams and players. Choose one to open it in the Club Hub.
Archived clubs aren’t counted. The numbers are the same ones each club sees on its own dashboard.
Opening a club
Clubs lists every open club in the organisation. Each says which sports it plays, how many teams it runs, and the add-ons it has on (a free trial is marked). Choose one to open it in the Club Hub.
Creating a club
- Open Clubs and press Create a club: the round + button in the bottom corner (on a computer it shows its name).
- You’re taken to your LEKKIN sign-in page, where every club is created, with this organisation already chosen.
- Give the club and its first team a name. You become its admin.
Archiving a club
Archiving closes a club that has stopped. On Clubs, press Archive on the club.
A club that pays for an add-on, such as facility booking, can’t be archived until the add-on is cancelled. Pressing Archive says what it has and offers to open the Subscription app, where someone at the club (or you: you’re one of its admins) cancels it. Then come back and archive. A free trial doesn’t stop you.
Otherwise, before anything happens you’re told exactly what it does:
- Any charge for collecting subs stops.
- Its future facility bookings are cancelled, and each hirer is emailed. Anyone who has paid is owed a refund, which the club makes by hand from its own Stripe dashboard. The club’s admins and the organisation’s admins are emailed the list, and it’s shown on screen too.
- It leaves everyone’s list of clubs, and its join link and booking page close.
Its people, teams and history are kept. If something can’t be stopped, the club stays open and you’re told what went wrong; whatever was already done stays done, and trying again picks up the rest.
Archived clubs are on the Archived tab of Clubs, which appears once a club has been archived. Press Unarchive to open one again. Facility booking, and any bookings cancelled when it was archived, stay cancelled and have to be set up again.
Renaming the organisation, and its logo
Open Configure (in More on a phone), change the name and press Save. The new name shows straight away, including in the menu at the top.
To give the organisation a logo, press Upload logo on the same page and choose a PNG, JPEG or WebP picture, then Save. It shows beside the organisation’s name in the menu at the top and on the Overview, the way a club’s badge shows beside its name. Remove takes it off again.
Giving somebody else admin access
Open People and press Add an admin, the round + button in the bottom corner. It offers two ways.
Somebody your clubs already know:
- Choose Give admin access.
- Choose the person. You can choose anybody one of your clubs already knows: a player, a member of staff, or somebody with a role there.
- They’re now an admin of every club in the organisation.
Somebody new, such as a league secretary or a committee member who isn’t at any of your clubs:
- Choose Invite someone new.
- Enter their first name, last name and email address (a display name is optional), and press Send invitation.
- What happens next depends on whether that address already has a LEKKIN account:
- No account yet: they’re an admin straight away and appear on the list. We email them a link to set a password.
- They already have an account: nothing changes until they accept the invitation we email them. Until then they’re listed under Waiting to accept, by their email address. Press Withdraw there to cancel the invitation; its link then stops working.
Taking access away
On People, press Remove access at the bottom of their card. Two things are refused, on purpose: you can’t remove your own access, and the last admin can’t be removed. An organisation with nobody to run it would leave its clubs unreachable through it, so add somebody else first.