Your own player fields
Most clubs keep a spreadsheet for shirt sizes, schools and who has paid for kit. Add those as your own player fields, and they're asked when you add a player and kept on the player's page.
Adding a field
Open Configure, then the Player fields tab, and choose Add a field from the button in the bottom corner.
- Name. What it’s called on the form, like Shirt size or School.
- What it holds:
- Short text, like a school or a FAN number;
- Long text, for a few lines;
- Number;
- Date;
- Yes or no, like Kit paid;
- One of a list, like a shirt size: write the choices one per line;
- Several of a list, like the days they can train.
- A hint (optional). A line under the field, saying what you want in it.
- Required. It must be filled in whenever a player is added: by hand, from a spreadsheet, or on the join form if you ask it there.
- Staff can’t see this. Only your club admins see it and fill it in. Team managers and coaches don’t see it anywhere, not even that it exists.
- Players can see this. The player, or their guardian, sees their answer on their page in the Player Hub. On unless you turn it off: turn it off for anything the player shouldn’t read, like a safeguarding note.
- Players can fill this in. They give or change it themselves in the Player Hub, so you don’t have to collect it. Off unless you turn it on, and only for a field they can see.
- Ask it on the join form. Anyone asking to join through your club’s join link answers it, so a new player’s shirt size comes with their request. Off unless you turn it on. If it’s also Required, the form can’t be sent without it.
What a field holds can’t be changed once you’ve added it, because players’ answers are already in it. To ask it another way, archive it and add a new field.
Where your fields appear
- Inviting a player, in the Club Hub and the Team Hub: your fields come after the player’s details. A required one has to be filled in before the invitation can be sent.
- Importing from a spreadsheet: each field is a column you can choose. A column headed with the field’s name is chosen for you. Dates are read day first, yes or no can be yes, no, y or n, and a choice is matched whatever its capitals. A value that doesn’t fit, or a required field left empty, is a problem with that row, shown before anything is added. See Importing players from a spreadsheet.
- The player’s page, under Club details. Press Change to fill them in or correct them. A blank one says Not given.
- The join form, if you ask it there: under a heading with your club’s name, like Riverside FC also asks. You see the answers on the request in People, Join requests, and approving puts them on the player. See Teams, players and fixtures.
- The Player Hub: players and guardians see the fields you let them see, on the player’s page, and fill in the ones you let them. See Your club details.
Who sees them
- Club admins see and change every field.
- Team management, and a team’s manager for their own squad, see and change them, except a field marked Staff can’t see this.
- A team’s coaches see them for their own squad but can’t change them.
- The player, and their guardian, see a field if Players can see this is on, and fill it in if Players can fill this in is on. Staff can’t see this doesn’t hide a field from the player.
- Secretaries, the welfare officer and other players don’t see them.
Changing, archiving and deleting
Press Change on a field to rename it, change its hint or its choices, or whether it’s required or hidden from staff. If you take away a choice that players have already given, they keep that answer, but it isn’t offered again. Use Move up and Move down to put the fields in the order the forms ask them.
A field that players have answered can only be archived: it comes off the forms and the import, and what players already have stays on their pages, marked no longer asked. Bring back asks it again. A field nobody has answered can be deleted.
Good to know
- Only ask for what you need. If a field holds health information, like medical notes, your club is responsible for it under data protection law, as the privacy notice says. Mark it Staff can’t see this unless your team staff need it.
- Think twice before asking health information on the join form. Anyone with your link can fill it in, before you’ve agreed to take them on. If you don’t take them, rejecting the request deletes it, answers included.
- A club can have up to 40 player fields.
- When somebody deletes their LEKKIN account, your club’s details about them are deleted with it.