Getting started with your club

Club HubWhoever is setting up the club6 min read

From nothing to a club you can run: create it, sign in, add your badge and colours, and get your teams and players in.

Creating your club

There are two ways in, and both make you the club’s admin.

If you don’t have a LEKKIN account yet, use sign up. It asks four things in turn: you, your organisation, your club, and your first team.

1. Fill in each step and press Create my club.
2. We email you a link. Your club isn’t created until you follow it. The link lasts seven days, so check your spam folder if it hasn’t arrived.
3. Follow the link, then press Sign in to your club.

The organisation step only matters if you run more than one club. If you leave it, we use your club’s name.

If you already sign in to LEKKIN, create the club from your sign-in page instead:

1. Sign in. On Choose an app, press Create a club. If you have no apps yet, the form is already on the page.
2. Enter the Club name, its Sport, Your first team and, if you like, Its league.
3. Press Create a club. You go straight into the Club Hub, in the new club.

You can create up to three clubs a day. Clubs aren’t created from inside the apps.

Your set-up checklist

While your club still has set-up steps to do, the dashboard shows a card saying Set up your club and how many of the steps are done. Only club admins see it, and everything else works while it’s there.

The steps go in the order that works best: set up the club and everything it has first, then invite your staff, then your players, so they arrive at a club that’s ready for them. Your first fixture comes last.

Each step says Done with a tick once it’s finished. It works that out from what your club actually has, so you never tick anything yourself. A step still to do is a link to the page where you do it, and the card’s button takes you to the next one. A step for something your club has switched off (payments, or documents) isn’t on your list.

1. Choose what your club uses. A few questions about how your club runs, such as whether it takes payments or records matches live, and whatever it doesn’t use is hidden from everyone’s menus. The Club Hub asks them the first time you sign in. See Hiding what your club doesn’t use.
2. Add your badge, colours and kit. Upload your crest, from a file or a photo on your phone, and pick your two club colours, which run along the top of every screen. Your kit (the shirts your teams wear) and the button colour are optional. See Your club’s colours and badge.
3. Add your teams. Your first team comes with the club. Add the others from Teams, with Add a team. See Teams, players and fixtures.
4. Add your venue and pitches. In the Facilities app, under Venues, so fixtures say where to go. You don’t need facility booking for this. See Setting up your ground and pitches.
5. Set up payments. Connect your club’s Stripe account to take subs and match fees. See Setting up payments.
6. Set your match subs and training amounts. Every club starts with two payment templates, Match subs and Training, with no amount. Set what your club charges on the Templates tab of Payments. See Templates for your managers.
7. Add your documents and consent questions. Your code of conduct, and anything your club needs players or guardians to agree to. See Sharing documents with players.
8. Add your managers and coaches. From People, on the Staff & access tab, give each team its manager, so they can run it from the Team Hub. See Who can do what.
9. Bring in your players. From People, on the Players tab: Invite player, import them from a spreadsheet, or share your club’s join link. See Importing players from a spreadsheet.
10. Set up your competitions. Every game is in a competition: your league, a cup, or one your club runs itself, with its own table. See Your club’s own competitions.
11. Add your first fixture. Once a team has a game, its players are asked whether they can play. See Teams, players and fixtures.

Not doing one of the steps, such as taking payments through LEKKIN? Press Skip beside it. A skipped step leaves the checklist and isn’t emailed about again. It’s listed under Skipped with Bring it back, if you change your mind.

Press Later to hide the card until you next open the app in a new browser tab or window. Once every step is done or skipped, it goes for good.

A page’s main action, such as Add a team or Invite player, is the round + button in the bottom corner. On a computer it shows its name.

The set-up emails

For your club’s first few weeks, we email its admins about the set-up steps: a welcome listing them all when the club is created, then one email about a step still to do, at most one a day. A step you’ve already done, or skipped, is never emailed. After three weeks we ask once whether something is in the way, and then they stop.

Each email has a button to the page where you do the step, and a link to its guide here. To do everything now instead, work down the checklist above.

Don’t want them? Press Don’t want these? at the bottom of any of them, or turn off Setting up your club in Notification settings. That stops the set-up emails only. The checklist on your dashboard stays.

If you help run more than one club

After you sign in you’re asked to choose a club. You can change club at any time by tapping your club’s badge at the left of the top bar. Everything you see belongs to the club you’re in.

I can sign in but I can’t see my club

The Club Hub is for people who help run a club. If somebody else runs your club, ask one of its admins to give you a role, then sign in again.