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Short, step-by-step guides for the jobs a club actually does. Search, or pick the app you're using.

Club Hub

Running your club: teams, people and fixtures.

Setting up payments Connect your club’s own Stripe account, so players and guardians can pay subs and match fees by card or Direct Debit. Club admins 3 min read

Taking bookings for your pitches Open a pitch to the public, set what it costs, and let people book and pay for it without ringing anyone. Club admins and secretaries 6 min read

Who in your club can do what Admins, secretaries, team management, treasurers, developers, Welfare Officers, managers, coaches, players and guardians — what each one sees, and which job to give somebody. Everyone 3 min read

Getting started with your club Create your club, sign in to the Club Hub, and work through the set-up checklist, step by step. Whoever is setting up the club 6 min read

Your club dashboard What the dashboard shows, what each number counts, and how to arrange the widgets the way you want them. Everyone who uses the Club Hub 3 min read

Teams, players and fixtures Add and correct teams, invite players and their guardians (or import a whole squad), and see and add your fixtures. Everyone who uses the Club Hub. Adding and changing things is for club admins 5 min read

Importing players from a spreadsheet Bring a whole squad in from Excel, Google Sheets or a registration-form export: check every row before anything is added, and see what happened to each one. Club admins and team management 3 min read

The clubs you play Keep your club’s notes on every club you play: who to ring there, their ground, and their home, away and third kit colours. Everyone who uses the Club Hub can look. Club admins and team management change it, and team managers can from the Team Hub 3 min read

Your club’s badge, colours and kit Upload your crest, choose your club colours, your kit and your button colour, and why a button colour might not save. Club admins 3 min read

Your account, and who can get into your club Change your name, email or password, sign out, add a new colleague, and give somebody a role at your club or one of its teams. Everyone. Giving people a role is for club admins 5 min read

Your club’s settings Your code of conduct, who is kept out of direct messages, and how player of the match is chosen, on Configure → Settings. Club admins 2 min read

How LEKKIN fits together The LEKKIN apps, who each one is for, and how you move between them with one sign-in. Everyone 3 min read

Writing to your club, or one team Send one message to everyone who helps run the club, the admins, the team managers, or every player — at the whole club or at one team. Club admins 2 min read

Direct messages Message the people who help run the club privately, and choose which groups are kept out, such as your youth squads. Club admins, secretaries, team management, welfare officers and team managers 2 min read

Looking after team messages For your Welfare Officer: read every team’s messages, deal with reports, hide a post and export a conversation. Welfare Officers, and club admins 3 min read

Seeing who changed what The club’s audit: who changed what, and when, for the whole club, one team or one person, with what each change changed and filters to find it. Club admins 2 min read

Setting up two-step sign-in Everyone with a role at a club, team, organisation or governing body signs in with a passkey or an authenticator app as well as their password. How to set one up, and what happens if you don't. Everyone with a role: admins, secretaries, team management, team managers and developers. Players and guardians don’t need it 3 min read

Which league your team plays in Which leagues each of your teams plays in, where that shows, and how to confirm it each new season. Club admins 3 min read

Asking your own consent questions Add your club’s own questions, like away travel or a kit agreement, asked when somebody joins and in their Player Hub, beside the privacy, photography and code of conduct questions. Club admins 3 min read

Hiding what your club doesn't use Switch off the parts of LEKKIN your club doesn't use, so they drop out of everyone's menus. Nothing is deleted. Club admins 2 min read

Your teams’ competitions See every competition each team is in this season, join one that lets clubs enter themselves, and leave one before you’ve played in it. Club admins 3 min read

Charging on a schedule: subs, match fees and training fees Set up monthly subs, a fee for each match played or a fee for each training session, and LEKKIN raises the charges every day by itself. A training fee goes only to the players the register says came. Club admins and owners 3 min read

Chasing what players owe See every payment request your club has made and how many still owe, open one to see who has paid, record cash or write a charge off from the payment itself, and do it for several people at once. Club admins, owners and secretaries 4 min read

Inviting another club to play you When the club you’re playing is on LEKKIN too, invite them to the fixture, by email or a link you send, so it’s one game on both clubs’ fixtures. Club admins 3 min read

Your club’s own competitions Run a league or cup of your own, for a season: only your teams, your own opponents and the clubs you invite can see it or play in it. Club admins 4 min read

Your own player fields Record what your club keeps about its players beyond a name and date of birth, like shirt size, school or whether kit is paid, and fill it in when you add, import or open a player, or ask it on your join form. Club admins 3 min read

Answering an invitation to play Another club invited yours to a match. Open the link, choose which of your teams plays, and accept or decline. Club admins and team managers 2 min read

Sharing documents with players Put your handbook, policies and kit list where every player and guardian can find them, mark the ones they must read, and see who has opened them. Club admins 3 min read

Notifications on your phone Get a buzz when a colleague sends you a direct message, and choose which notifications reach this device. Club admins and secretaries 2 min read

Contracts and renewals Every player's place runs to the end of your contract year and renews by itself, unless they or you say otherwise. See who's staying and who's leaving, give your staff contracts, and change how contracts work. Club admins 4 min read

How your club chooses player of the match Let your teams’ staff choose, let the squad vote, or open the vote to anyone on a public page and your website, and choose how long a vote lasts. Club admins 3 min read

Team Hub

Running one team: match day, training and your squad.

Running a match day Pick who is playing, record what happens as it happens, and get the result in — including when the signal goes. Team managers, coaches and club admins 6 min read

Putting training in the calendar Set up a weekly session, change one week without changing the rest, and call one off so everybody knows. Team managers and club admins 5 min read

Your team’s competitions See your team’s league, cups and friendlies for this season, join a competition, and leave one. Team managers, coaches and club admins 2 min read

Asking the club for a pitch Ask your club for a pitch for a home match, and see on the match page whether it has been booked. Team managers and people with the team management role 3 min read

Your club’s own competitions Create a league or cup for your club, bring in your own opponents, add its fixtures and record games between clubs not on LEKKIN. Team managers, coaches and club admins 3 min read

Finding out who can play Ask your squad if they are available, by hand or automatically, chase the ones who have not answered, and see it all in one list. Everyone 5 min read

Asking your squad for money Ask for match subs or a training fee in seconds, attach it to the game it was for, see who has paid, and record the cash you took or write a charge off, one at a time or several at once. Team managers and team management 3 min read

Who came, and your team's reports Record who came, who was late and who didn't show, and see attendance, performance and results over any dates. Team managers and coaches 3 min read

Messages to your team Post to everyone in your team at once, read the replies, and know who else can see it. Team managers, and team management 2 min read

Group conversations Talk to a chosen set of people: some of your staff, adult players and guardians. Give the group a name and a picture, and add or take out people. The club's staff start groups. Adult players and guardians can be in them 3 min read

Notifications on your phone Get a buzz when someone posts to your team, messages you, talks about a lineup, or the club answers your pitch request, and choose which ones. Team managers, and team management 2 min read

Importing your squad Bring your team's players in from a spreadsheet: check every row before anyone is added, and see what happened to each one. Team managers, and team management 3 min read

Your squad See every player in your team, open a player to see their season, their injuries and any suspension to confirm or add, give them a squad number and positions, make them captain or vice-captain, add and remove their guardians, add players from the club or new ones, share your team's join link and answer requests to join, and bring somebody in for one match. Team managers, and team management 3 min read

Direct messages Message the people who help run the club one to one, and get a notification on your phone. Team managers, and team management 2 min read

Hiding what your team doesn't use Switch off what your team doesn't use, such as recording matches live or training sessions, so it's out of everybody's way. Team managers, and team management 2 min read

Your team in your own calendar Add your team's games and sessions to Google Calendar, Apple Calendar or Outlook, kept up to date by itself, or add just one. Team managers, coaches and club admins 3 min read

Inviting another club to play you Invite the club you’re playing, by email or a link you send, whether or not they use LEKKIN yet, so it’s one game on both clubs’ fixtures. Team managers 3 min read

Answering an invitation to play Another club invited your team to a match. Open the link, choose your team, and accept or decline. Team managers 2 min read

Facilities

Your ground and pitches: bookings, payment and invoicing.

Setting up Facilities Answer two questions about how you let your pitches, then add a venue, your booking hours, your prices and your cost centres, all in one place. Club admins 4 min read

Setting up your grounds and pitches Add where your teams play and train, so matches and sessions say where they are. Letting pitches to other people is an optional extra. Club admins and secretaries 7 min read

Booking facilities together, and telling your staff Automations: when one facility is booked, book another with it for its own hours, or tell your staff. Club admins set them up; secretaries can see them 4 min read

Charging your own bookings to a cost centre Cost centres: which part of the club pays for its own bookings, and what each one spent. Club admins set them up; anyone booking chooses one when asked 3 min read

Getting paid for a booking Connect your club’s bank account so people can pay by card — the money goes to you, not through us. Club admins 5 min read

Your club’s booking page Your club has its own booking page, in your colours, where anyone can see what’s free and book it. Share its address, or print its QR code. Club admins and secretaries 4 min read

Putting booking on your own website Paste two lines into your club’s website and visitors can see what’s free and book it, without leaving your site. Club admins and secretaries 6 min read

Discount codes Codes people type on your booking page for money off: a percentage or an amount, once each or again and again, for anyone or only the people you name. Club admins 3 min read

Using the bookings calendar Every facility side by side on one day, or one facility across a week. Click a free time to book it. Club admins and secretaries 3 min read

Answering booking requests Work through what people have asked for, say yes or no with a reason, and chase anyone who hasn’t paid. Club admins and secretaries 4 min read

Booking the same slot every week Take a whole run of Tuesdays in one go, cancel a week when it’s rained off, and end the block when they stop. Club admins and secretaries 3 min read

Invoicing a regular hirer monthly Put a league’s bookings on an account and send it one invoice a month, by hand or automatically. Club admins and secretaries 6 min read

Seeing what your pitches earn How much each pitch was used, what it brought in, and the times nobody ever books. Club admins and secretaries 3 min read

Your bookings in your own calendar Add a facility's, a venue's or all your venues' bookings to Google Calendar, Apple Calendar or Outlook, kept up to date by itself. Club admins and secretaries 3 min read

Managing a pitch you’ve booked Hired a pitch from a club on LEKKIN? See it, pay for it, or cancel it yourself. No account needed. Anyone who hires a pitch from a club 2 min read

Subscription

What your club pays for: add-ons, free trials, your bill, card and invoices.

What you pay for, and what’s free The football platform is free. See what the paid extras are — facility booking, the developer platform, and subs collection once your club collects enough through us — try them free for 30 days, add them, and change or stop them later. Club admins 4 min read

Trying facility booking free for 30 days Start a 30-day free trial of facility booking, with no card. What you can do while it runs, how to keep it, and what happens if you don’t. Club admins 3 min read

Finances

Your club’s money: what came in, what Stripe paid into your bank, and connecting Stripe.

Your club account and payouts Your payment requests, bookings and the payouts Stripe makes to your bank, in one list, and what each payout was made of. Club admins and treasurers 3 min read

Connecting Stripe Connect your club’s own Stripe account, so players, guardians and people hiring your pitches can pay by card or Direct Debit. Club admins 3 min read

The Finances add-on What the Finances add-on adds to your club’s books, how to try it free, and what stays readable if you stop. Club admins and treasurers 3 min read

The Finances dashboard This month against last, and the things that need you: budgets close to their limit, what falls due soon, sponsors to chase and matches still to record. Club admins and treasurers 2 min read

Money in and out Record what your club pays and receives outside LEKKIN, attach a receipt, note the VAT, and set up costs that repeat. Club admins and treasurers 4 min read

Match day Set your ticket prices, record each home game’s crowd and gate, and see what every match made or cost. Club admins and treasurers 4 min read

Budgets Set a limit for what each thing may cost, by week or month, for the club or one team, and see what’s been spent and where you’re heading. Club admins and treasurers 3 min read

Sponsors Keep track of who sponsors your club, what each deal gives them, what they’ve paid, and when a deal is up for renewal. Club admins and treasurers 3 min read

Reports and the AGM summary Profit and loss by category and month, a spreadsheet of every amount for your accountant, and the season’s accounts to print for your AGM. Club admins and treasurers 3 min read

Players' pay and the wage bill Set what you pay each player on their contract, and see what the wage bill comes to, worked out from their contracts and recorded games. Club admins 4 min read

Player Hub

For players and guardians: when you play, and saying if you can.

When you play, and saying if you can Getting into the Player Hub, seeing everybody’s games and training together, answering whether you can play, your players’ details, and your club’s consent questions. Players and guardians 5 min read

What you owe, and what you've paid See what your club has asked you for, when it's due, and what you've already paid — and pay it, where your club takes payments here. Players, and guardians 2 min read

Your club’s documents Find your club’s handbook, policies and anything else it has shared, and see which ones it has asked you to read. Players, and guardians 2 min read

Messages from the coaches Read what your team’s coaches post, reply to it, and report anything that worries you. Players, and guardians 2 min read

Your injuries Tell your team you're injured, say when you expect to be back, and say when you've recovered. Your injury history is kept for you. Players, and guardians 2 min read

Notifications on your phone Get a buzz when a coach posts, or a game or training is called off or moved, and choose which ones. Players, and guardians 2 min read

Your club details See what your club records about you, like your shirt size or school, and fill in the details your club asks you for. Players, and guardians 2 min read

Voting for player of the match When your team votes for its player of the match, you’re asked in the Player Hub. A guardian votes for the player they look after. Players and guardians 2 min read

Your games in your own calendar Add every game and training session to Google Calendar, Apple Calendar or Outlook, kept up to date by itself, or add just one. Players and guardians 3 min read

Your place at the club, and staying next season See when your place at each club runs to, whether it renews, and say whether you're staying next season. Players, and guardians 2 min read

Your competitions Follow the leagues and cups your teams play in: the table, the teams, the fixtures and the results. Players, and guardians 1 min read

Organisation Hub

Running several clubs as one organisation.

Running several clubs as one organisation What an organisation admin can do, the overview of your clubs, creating and archiving a club, renaming the organisation and giving it a logo, and giving somebody else admin access, or inviting somebody new. Organisation admins 4 min read

Developers

Connecting your club’s website or systems through the API, or your AI assistant.

Connecting your club’s website or systems What the developer platform is, who can use it, and the difference between the sandbox and live. Club admins, and anyone the club has given the Developer role 3 min read

Creating an integration and its keys Make an integration, choose what it may do, and issue the key your system uses. Keys are shown once. Club admins, and anyone with the Developer role 3 min read

Building in the sandbox A free copy of your club full of test data, where nothing reaches a real person. Build and test there before you go live. Club admins, and anyone with the Developer role 3 min read

Hearing about changes with webhooks Have LEKKIN tell your system when a fixture, result, squad or booking changes, instead of asking over and over. Club admins, and anyone with the Developer role 4 min read

Seeing what an integration did Every change an integration made, in your club’s words, and which key made it. Club admins, and anyone with the Developer role 2 min read

Going live: the developer platform add-on Live keys need the developer platform add-on. Try it free for 30 days, add it from Subscription, and what happens if you stop. Club admins add it; anyone with the Developer role can build without it 3 min read

Connecting an AI assistant Connect the AI assistant you already use, like Claude, and ask it to do club jobs as you. What it can do, what it never can, and how to disconnect it. Anybody who works at a club that allows AI assistants 4 min read